Organizing Your Collection

How NeoCollect organizes your items in a hierarchy of collections, and the tools we provide for managing that hierarchy.
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As you saw in the Overview video, NeoCollect helps you manage and showcase your collections, connect with other serious collectors and share your expertise. 

The videos on Entering Collection Information and Describing an Item explained the template for entering information about a particular item, and provided a few ideas to consider when describing an item. 

This video explains how the collections and items that you enter into NeoCollect are organized, and helps you move them around so they are easy for you to locate, enjoy and share. 

In the physical world, your collection is organized in some way that allows you to find things quickly and study closely related items that are all kept together nearby.  You may have a very formal system in which items are organized in boxes by catalogue number, date or place of origin, or for larger decorative items, it may be rooms of your home or shelves in a particular room where similar items from your collection are grouped together. 

NeoCollect allows you to mirror this physical organizing scheme or create whatever other framework is most useful for you. 

Even before you entered your first item, NeoCollect prompted you to set up a collection with a name and brief description and gave you the opportunity to mark the collection private or public.  These privacy settings are discussed separately in the Privacy and Sharing video. 

You probably noticed that you can create sub-collections within your overall collection, for example for different type of medals within your overall medal collection. 

You began by entering items into whichever of these collections made sense, and recall that you can include a single item in more than one collection if, for example a Tiffany medal is also a School Award medal.   

As you enter items into each of your NeoCollect collections, they are organized into a tree hierarchy representing your entire collection, similar to the way that files are organized on your computer.  Click the Organize Collections link that is displayed near the top of every collection page and click on the + sign next to your collection or sub-collection to expand the display and show the lists of individual items within each sub-collection. 

You can move collections around in NeoCollect by left clicking your mouse on an item, holding down the button, dragging the item listing to another position and then dropping the item there by releasing the button. 

For individual items within a collection that need to be reordered by just one or two spaces, it may be more convenient to use the small green arrows that you see to the left of each item when you are in one of your collections.  Just click on the green arrows to move an item up or down the list one position at a time.  Moving an item that’s contained in more than one collection repositions it in only that one collection.  The item remains in same position in the other collections until you decide to move it in them as well. 

This NeoCollect pilot website is currently set up for medals only, but we will soon be adding templates for tokens, ancient coins, and eventually for a broad spectrum of fine art, antiques and other valuable collectibles. 

Please watch the other videos on Privacy & Sharing, Creating Catalogs and Slideshows, and Joining NeoCollect Communities. 

And of course, please e-mail or call us if you need help or more information. 

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